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By-Laws

 

Article I

 

Membership and fees

 

                 Section 1.  Membership of the corporation shall be subdivided into two classes:  (A) Senior Couple; or (B) Senior Single.  Within these classes,  members may hold membership in the following categories:

 

                Senior Couple with Family

                Senior Single with Family

                Senior Couple 15 years, Youngest Child 18 years or older

                Senior Single 15 years, Youngest Child 18 years or older

                Senior Couple 15 years, Retired

                Senior Single 15 years, Retired

                Senior Single

 

                The category Honorary - 40 years membership is a non-dues paying membership category.

 

                Definition of the word "retired" as applied to a membership category is as follows:

                l. Neither spouse shall be employed or engaged in a business or profession on a full or part time basis; 

                2.  The spouse who was the primary wage earner has retired and, 

                3.  Such spouse is at least 62 years of age.

 

                The Board of Governors shall have power to limit total membership.

 

                 Section 2.  Senior members shall be the person, or persons, over 21 years of age who have been granted one of the categories of membership listed in  Section 1 and whose name or names, appears in the current membership files.   Family Members shall be the unmarried children of Senior Members living in their household.  A Membership shall consist of the Senior Member or Members, together with the Family Members who collectively form a single household.

 

                Section 3.  Only Senior Members shall have voting power.

 

                Section 4.  Each Member desiring to transfer from one category of  membership to another shall make written application to the Board of Governors  stating the category from which and the category to which he or she desires  transfer, together with such other information as the Board of Governors may  require.  All transfers of membership shall be subject to the approval of the  Board of Governors by a two-thirds vote of those present and voting, and  subject to such terms and conditions as said Board may prescribe.

                                    

                Section 5.  All applications for membership shall be made in writing to  the Board of Governors.  Each application must be signed by at least three  Senior Members from separate memberships of the corporation who are not members  of the Board of Governors, and must be

accompanied by letters of recommendation  from the proposer and seconders.  Each application must be referred to the Membership Committee and shall be posted on the bulletin board of the Club House for at least ten days before being acted upon by the Board of Governors.   The Secretary shall keep a list of the applications in the order of their approval by the Board of Governors.

 

                Section 6.  The admission fee shall be payable by a single payment due upon election to membership.  It shall be the policy of the corporation that  all admission fees received by the corporation shall be set aside to be used  only for improvement of the facilities.  Such funds shall be used for no other purpose except upon resolution to that effect by a 2/3 majority of the members of the Board of Governors.

                Section 7.  All dues to the corporation shall be payable within thirty days from the date of the mailing notice from the Treasurer.  In the event of non-payment, upon the expiration of thirty days, the Treasurer shall send a second notice.  Should the dues be still unpaid after two weeks from the date of mailing the second notice, the name of the member in arrears with the amount  of his or her indebtedness shall be posted on the bulletin board of the Club  House, and his or her membership shall be thereupon suspended;  and if said  dues be still unpaid at the end of two weeks further, the member shall be  liable to forfeit his or her membership subject to the decision of the Board of  Governors.  In addition a $10.00 per month service charge will be added to  accounts that are not paid within 30 days.  If a member is late in paying his  or her dues for two consecutive quarters, a $50.00 fee will be assessed.

               

                Section 8.  Candidates for membership, who have been elected by the Board of Governors, shall qualify as members by the payment of the admission fee and dues within one month from the time when notice of such election is mailed to them.  A failure to so qualify shall be construed as a refusal to become a member, subject to the power of the Board of Governors to extend the time.

 

               

                Section 9.  Children of Senior members who marry shall be eligible for immediate membership in the corporation upon due application, posting of the application and acceptance by the Board of Governors, notwithstanding any limitation on total number of members.

 

                Section 10.  Members must notify the Secretary in writing, of their intention to resign from the corporation.  No resignation of any member indebted to the corporation will be accepted.  If dues and obligations are not  paid or settled to the satisfaction of the Board of Governors by the resigning  members within sixty (60) days after receipts of the resignation, such member  shall be dropped from the corporation and the Treasurer shall take such steps  to collect the amount due as the Board of Governors may direct.

               

Article II

 

Board of Governors

 

                Section 1.  The management and control of all of the property and affairs of the corporation shall be in the hands of a Board of Governors, consisting of  twelve (12) of it's members chosen in accordance with this Article, plus the  immediate past President, or if he or she shall fail or refuse to serve, the  immediate past First Vice President, or if both shall fail or refuse to serve,  the immediate Past Second Vice President.

 

                Section 2.  Except as provided in section 4 below, the twelve (12) members of the Board of Governors shall be elected by majority vote of members of the corporation at an annual meeting, with four (4) members of the Board being elected at each annual meeting of the corporation for a term of three (3) years beginning the ensuing October 1st. and until they have been succeeded.

 

                Section 3.  At each annual meeting members of the Board shall be elected to fill any vacancies which have occurred during the year.

 

                Section 4.  The Board of Governors will elect from among its own members, a nominating committee which will nominate at least one senior member for each vacancy on the Board of Governors.  Any person nominated shall immediately be notified by the Secretary.  The names of the persons so nominated and not withdrawn shall be sent to each senior member of the corporation.  Each nominee who is a candidate to fill a vacancy for an unexpired term shall be identified as such in the notice to the senior members.  Any ten senior members may  nominate, in writing, signed by them and delivered to the Secretary at least  twenty days before the annual meeting, a candidate for each vacancy on the  Board of Governors.

 

                If the number of candidates nominated for a full term or for each unexpired term does not exceed the number of vacancies for such term, then the candidates so nominated for such term shall be declared at the annual meeting to be elected without any further ballot.

                                    

                If the number of candidates nominated for a full term or for any unexpired term exceeds the number of vacancies for such term, a printed ballot with all the names so nominated for such term and not withdrawn shall be sent to each  Senior member of the corporation, with notice of the annual meeting and no vote  except for a name so printed on such ballot shall be counted.  Each Senior member shall vote by making a cross opposite the name for which such member desires to vote, but no such member shall vote for more than one candidate for  each vacancy.  Any Senior member may send or deliver a ballot, marked as he or she desires to vote, to the Inspectors who shall vote the same in the name of the member so sending it as his or her first vote.  The President, or upon his or her failure to act, the Vice President shall at least ten days before each annual election, appoint two Inspectors of Elections from the membership of the corporation, whose names shall be printed on the ballot, who shall have charge of the ballot box, shall count the votes and certify the result to the Secretary, and their decision shall be final on all matters connected with the balloting.  All ballots shall be in the hands of the Inspectors at least fifteen minutes prior to the announced time of the annual meeting and no ballot  filed thereafter shall be counted.

 

                Section 5.  A majority of the Board of Governors shall constitute a quorum.

 

                Section 6.  The Board of Governors, at it's first regular meeting after an  annual meeting of the corporation, shall elect officers of the corporation for  a term of one (1) year from the ensuing October 1st. and until they have been  succeeded.  Such officers shall be a President, a First Vice President, a Second Vice President, a Secretary and a Treasurer.  The President, the Vice Presidents and the Secretary shall and the Treasurer may be chosen from the membership of the Board, including newly elected members.  The office of President may also be held by a board member whose 3 year elected term to the Board has expired.  The office of Treasurer may be held by a person who also holds the office of First Vice President, or of Second Vice President, or Secretary.  An officer may be elected to succeed himself.

 

                Section 7.  The Board of Governors shall further have authority:

 

                (a)  To appoint such sub-committees as they may from time to time deem necessary.

                (b)  To admit, suspend, or expel members.  A unanimous vote of those present and voting at a meeting of the Board of Governors shall be required to suspend or expel a member, but a member shall be admitted unless one-third of such votes are adverse.

                (c)  To prescribe rules for the admission of guests.

                (d)  To make rules for the use of the corporation's premises by members, and others, and for their conduct on same. 

                (e)  To establish and enforce penalties for violation of rules not exceeding the statutory limits.

                (f)  To set dues, assessments and initiation fees and to notify members annually of the respective amounts.

                (g)  To remit or compromise penalties, dues, or any other obligation to the corporation.

                (h)  To call special meetings of the corporation.

                (i)  To suspend or waive admission fees and annual dues.

                (j)  To solicit subscriptions for such purposes as they deem in keeping with the general objects of this corporation.

                (k)  To fill any vacancies in the offices or committees of the corporation  including any vacancies in the Board of Governors, and the person thus chosen  shall hold office until the October 1st. following the next annual meeting of  the corporation, and until his successor is elected.  

                (l)  To hold regular and special meetings at the call of the President or by its own vote.

 

                Section 8.  At the annual meeting of the corporation, the President shall   submit a general report of the affairs of the corporation and the Treasurer shall submit an accounting of the financial matters of the corporation.

                Section 9.  Any Senior member of the corporation shall be eligible for election to the Board of Governors, and any members of the corporation shall be eligible for membership on any committee of the corporation.

 

 

Article III

 

President

 

                The President shall preside at meetings of the corporation and of the Board of Governors, shall appoint the chairmen of all standing committees; all  committee appointments to be approved by the Board of Governors, shall have  general oversight and management of the affairs of the corporation.

Article IV

 

Vice-Presidents

 

                The First Vice-President shall, in the absence or inability of the President, assume the duties of the President.

 

                The Second Vice-President shall in the absence or inability of both the President and the First Vice-President, assume the duties of the President.

 

Article V

 

Secretary

 

                The Secretary shall make a report of all proceedings of the corporation at  it's meetings and shall at appropriate times read a report of same; he or she  shall also keep records of the votes, doings and proceedings of the meetings of  the Board of Governors, and of the members of the corporation; he or she shall  have general charge of the correspondence of the corporation, shall send  out notices of the regular meetings, keep a list of the members of the  corporation, and perform such other duties properly belonging to his or her  office, as the Board of Governors may from time to time direct.

 

Article VI

 

Treasurer

 

                The Treasurer shall have sole charge of the finances of the corporation,  subject to the direction of the Board of Governors.  He or she shall furnish a bond, the amount to be determined by the Board of Governors, but at no time  shall it be less than five thousand ($5,000.00) dollars.  The premium on this  bond shall be paid by the corporation.  He or she shall collect and disburse  all the monies of the corporation, and shall perform such other duties  pertaining to his or her office as the Board of Governors may from time to time  direct.

 

Article VII

 

Auditors

 

                An Audit Committee, appointed by the board, not members of the Board of Governors, shall periodically audit the Treasurer's accounts and report to the  corporation at it's annual meeting.

Article VIII

 

Meetings

 

                Section 1.  The annual meeting of the Corporation shall be held at the  Club House on the second Monday in June, in each year, or on such other date  not more than ten days after said date as the Board of Governors may prescribe.  Notices of said meetings shall be mailed to the members of the  corporation at least one week prior thereto, and like notice shall be posted on  the bulletin board at the headquarters of the corporation by the Secretary at  the time of such mailing. 

                Section 2.  Special meetings of the corporation may be called by the Board  of Governors and shall be called, if requested in writing by not less than

sixty Senior members of the corporation.  Notice of the calling thereof shall be given in the same manner as the notice of the annual meeting, and these  notices shall state the object of the meeting.

                Section 3.  At all meetings of the corporation after the organization meeting a quorum shall consist of not less than sixty Senior members.

                Section 4.  At the annual meeting the reports of the President and the  Treasurer shall be presented.

 

Article IX

 

Amendment to By-Laws

 

(See Article VII of Articles of Association.)

 

Article X

 

Intoxicating Liquors

 

                Use of alcoholic beverages shall be allowed in such manner at such Senior social affairs and members' sponsored functions as stated in Standing Rule IX.   At all other times alcoholic beverages shall not be allowed in or on the Club property.